Clinical Coordinator- Physician Assistant Program

Position Summary

The Clinical Coordinator shall provide administrative support in areas of clinical rotations, professional correspondence, and assisting the Director of Clinical Education and faculty working with clinical sites.

Job Duties and Responsibilities

• Promote the mission of Concordia University to all faculty, staff, students and to the community at large;
• Promote effective working relationships among faculty, staff, students, alumni, professionals and the general public;
• Assist the Director of Clinical Education in scheduling second year PA students for the clinical year;
• Assist the Director of Clinical Education in providing, completing and uploading new affiliation agreements;
• Update credentials and licensing for all clinical preceptors yearly;
• Verify current licensure for every preceptor portal re: clinical sites (student numbers at each site) and preceptors (preceptor additions/deletions and updated contact information/licensure/board certification);
• Maintain records and student clinical year files; ensuring they are kept in locked cabinets at all times; verifying that all student performance records, disciplinary documents, and remediation documents are in the student file, and that the file is up-to-date
• Assist the Director of Clinical Education in monitoring student progress;
• Assist with End of Rotation days assessment/activities;
• Provide support for program events;
• Initiate and maintain student, alumni and professional contact databases;
• Greet and direct visitors in a friendly and professional manner;
• Answer and direct telephone calls;
• Provide office support (typing, filing, copying, etc.) as required;
• Initiate action as necessary for the handling of work items and issues particularly those related to departmental faculty, staff, and students;
• Assist in the ongoing evaluation of the PA program; this includes attendance at weekly PA faculty meetings;
• Maintain conscientious work ethic to include punctuality, professional dress and demeanor;
• Assist with reviewing and completing (as asked) institutional and program accreditation reports and other reports necessary for the operation and advancement of the University;
• Promote the mission of Concordia University to all faculty, staff, and students to the community at large;
• Promote effective working relationships among faculty, staff, students, alumni, professionals and the general public;
• Other duties as assigned

Knowledge, Skills, and Abilities

• Professional work style;
• Professional telephone skills and etiquette;
• Excellent typing skills;
• Organization skills;
• Computer skills with experience;
• Application software skills such as Microsoft Word, Microsoft Excel, Internet, E-mail, Blackboard, Typhon, etc.;
• Excellent communication skills (verbal and written);
• Knowledge of basic office equipment (e.g., copiers, fax machine, etc.);
• Ability to follow and share information regarding university policy and procedure;
• Must maintain absolute confidentiality;
• Proficiency in filing and general clerical functions;
• Self-motivated, conscientious, able to work independently and as a member of a team;
• Ability to handle multiple responsibilities concurrently; and
• Work schedule flexibility.

Education and Experience

Required: Bachelor’s degree; administrative experience; excellent oral, written, organizational, and computer skills.

Preferred: Experience working in an institution of higher learning

Physical Demands/Equipment

Compensation and Benefits

This is a full-time, salaried exempt position. The starting wage may be determined upon education and/or experience. Concordia University benefit options include, but are not limited to the following:

• Health, Dental and Vision Insurance
• Personal Spending Account, Flexible Spending Account, and/or Health Savings Account
• Disability and Survivor Plan
• Retirement Pension Plan
• Retirement 403(b) Savings Plan
• Basic Life and Supplemental Life Insurance
• Accidental Death and Dismemberment Coverage
• Critical Illness and Accident Insurance
• Tuition waiver benefits (available for employees and their qualified dependents)

Compensation and Benefit Details

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited, co-educational, liberal arts school offering more than 70 undergraduate majors, over 40 master’s degree programs, and 4 doctoral programs. There are also a variety of accelerated evening and e-learning programs.