Administrative Assistant – Department of Physician Assistant Studies

Overview:

Perform administrative, staff assistance, and clerical duties required to support the Director and faculty of the Department of Physician Assistant Studies.

About Quinnipiac:

Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing, and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts and Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women’s rugby team, and a trip to the Sweet 16 for our women’s basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review’s “The Best 388 Colleges.” The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships, and construction of an ambitious set of capital projects. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.

Responsibilities:

• Receptionist for the Department of Physician Assistant Studies.
• Correspondence, reports, forms, examinations with work edited for accuracy, format, spelling, punctuation, and construction and all completed in a timely manner.
• Organize and maintain a filing system for all program, clinical sites and preceptors, faculty and internal students’ records assuring rapid retrieval of all materials.
• Prepare various professional reports including gathering data and setting up format.
• Maintain computer database consisting of student records, admissions, clinical preceptors, clinical sites, adjunct faculty, test item bank, graduate surveys and patient encounters using University selected software.
• Review and route incoming mail for appropriate distribution and action.
• Prepare, process, and expedite purchase requisitions and requests for payment.
• Reconcile all invoices and charge expenditures to appropriate accounts.
• Arrange conferences, meetings and travel arrangements as required, notify participants and prepare the required materials.
• Answer and route telephone calls and messages which must be kept accurate and confidential at all times.
• Relay information and answer questions within the scope of knowledge on telephone and in person.
• Assist in supervision of student workers in area.
• Upon discretion of supervisor compose routine correspondence.
• Coordinate the processing of clinical site affiliation agreements and instructional faculty contracts.
• Other duties as assigned.

Education Requirements:

• High school diploma or equivalent required

Qualifications:

• 1 to 3 years’ experience working in high traffic office setting
• Proficient in Microsoft Word, Excel, Outlook
• Attention to detail and excellent organizational skills
• Excellent verbal and written communication skills, including editing and proofreading
• Proven ability to collaborate effectively with individuals from varied backgrounds

Special Instructions to Applicants:

TO APPLY: Applications must be submitted electronically and include a resume and cover letter addressing how your experience supports the requirements of this position.

• Please note this is a Grade 5 position in the Clerical & Technical Union
• The hourly rate is $24.83
• Work week is 35 hours per week
• This position requires the successful completion of a Microsoft Office skills test and background check

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.