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  • Health insurance
  • Relocation assistance
  • Retirement plan
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Full Job Description

Job Posting Summary

The Clinical Compliance Coordinator is part of the clinical team that serves the Graduate Physician Assistant program. This position is responsible for maintaining compliance administrative functions for PA clinical rotations under the direction and supervision of the Clinical Coordinators. This includes compliance records for students for clinical rotations, compliance records from clinical sites and preceptors and data required for PA program accreditation. This position also maintains the budget for payment of clinical site fees. Essential Job Functions & Responsibilities

  • Oversees student and clinical faculty compliance for clinical placements.
  • Researches and recommends the procurement of new clinical sites.
  • Collects and organizes data related to the maintenance of clinical year activities for accreditation compliance.
  • Acts as liaison between the PA program and the clinical sites such as notifying clinical sites of upcoming students and program requirements.
  • Creates and maintains confidential student demographic records that include name, contact information, and emergency contact information.
  • Verifies and maintains all required documents for each second-year student against accreditation requirements.
  • Transmits required student documentation to each clinical site at the commencement of each clinical rotation.
  • Collects and organizes documents received per student for each rotation.
  • Establishes ongoing communication with new clinical sites procured by program clinical coordinators.
  • Tracks the completion of clinical site documentation including affiliation agreements.
  • Communicates with students regarding missing required documentation.
  • Organizes and maintains documents for out-of-state clinical rotation sites.
  • Collaborates with Clinical Coordinators and clinical sites regarding clinical placement requests.
  • Reviews and compiles written evaluations of clinical placements in consultation with clinical coordinators.
  • Coordinates and maintains records of seven different end-of-rotation exams per rotation to ensure accreditation compliance.
  • Coordinates materials needed for clinical callback session.
  • Keeps all records related to compliance in tracking software and inspects documents for errors.
  • Collects appropriate information used to establish improvement benchmarks/metrics.
  • Attends and participates in the Physician Assistant Clinical Team regular meetings
  • Maintains and updates extensive clinical sites contact lists.
  • Replies to all inquiries and general information requests with the accurate information
  • Organizes and schedules meetings and appointments.
  • Orders all medical supplies for faculty, didactic, and clinical year students.
  • Budgets, tracks and processes invoices for payments to clinical sites.
  • Provides general support to students, faculty, and administrators.


Required Skills & Experience:

  • Strong interpersonal skills with students and clinical partners.
  • Flexibility and team skills that are critical to the efficient workflow.
  • Strong solution-oriented approach to problems that arise.
  • Ability to work collaboratively and independently with diverse group of peers, faculty, and supervisors in the School and University is essential.
  • Three or more years of management experience, preferably in a learning center or similar operation.
  • Demonstrated leadership, interpersonal, written, and oral communication, problem-solving, and organizational skills.
  • Ability to work in a fast-paced environment and juggle multiple tasks.
  • Demonstrated evidence of detail-orientation, customer service orientation, and ability to work independently.
  • Computer proficiency in MS Office, Outlook, Excel, and the Internet required.

Education Requirements:

  • Bachelor’s degree required

Physical/Other Requirements:

  • Must be able to push, pull, move or lift up to 50 lbs.
  • Must be able to meet all general health requirements for the position as per university policies

Compensation offered will be commensurate with the educational background and work experience of the individual.

Mercy University promotes a community campus environment. As a result, employment is limited to the following states: New York, New Jersey, Connecticut, and Pennsylvania. Applicants outside of those states or the USA will be required to relocate. Relocation assistance may be provided for eligible moves.

About Mercy

Mercy University is a dynamic, diverse New York City area university whose students are on a personal mission to get the most out of life by getting the most out of their education. Our institution is an independent, coeducational university that offers more than 100 undergraduate and graduate degree and certificate programs within six schools: Business, Education, Health and Natural Sciences, Nursing, Liberal Arts and Social and Behavioral Sciences. Mercy’s efforts in these programs have been recognized over the last several years. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been honored by being ranked nationally among the top Colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU). Mercy University was further recognized by HACU as a national leader in awarding bachelor’s degrees to Hispanics in several disciplines, including Psychology, Sociology and Business. Additionally, to support our diverse student body, Mercy University has pursued and been awarded a number of federal grants which enable us to better develop and deliver services to our students. Mercy University is proud to be recognized as an institution which helps under-served students to achieve their educational aspirations. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020 and 2022. The vibrancy of the University culture is sustained by a diverse student body from around the region. Serving 8,500 full-time and part-time undergraduate and graduate students, the University offers campuses in Dobbs Ferry, Bronx, Manhattan as well as online offerings. At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more. Our Mission: Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.

EEO Statement

Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status. The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the company. The University is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws. Campus Safety Mercy University is committed to providing a safe and welcoming environment for all.