Administrative Assistant

The Administrative Assistant is a highly organized and adaptable professional position that supports

event coordination, community engagement, and marketing initiatives, with a strong emphasis on

support for the Director of People and Community Advancement. This role manages internal and

external events while coordinating schedules, logistics, and communications for leadership involvement

Requirements:

The Minimum Qualifications

• 2+ years of experience in event planning, marketing, or community engagement
• Strong organizational and project management skills
• Excellent communication and relationship-building abilities
• Ability to manage multiple events and deadlines simultaneously
• Creative thinking with attention to detail
• Comfortable working cross-functionally with marketing, HR, and leadership teams
• Proficiency in Microsoft Office required
• Project management experience 2+ years preferred

Your Essential Duties:

• Coordinate calendars and scheduling for events and related meetings with leadership, ensuring alignment on priorities and availability
• Support logistical planning and communication for executive participation in internal and external events
• Assist with the preparation and coordination of materials, agendas, and communications for events and projects
• Partner with the employee engagement committee to plan and execute internal events and initiatives
• Coordinate meetings, track action items, and support follow-up for various committee activities or event planning projects
• Contribute ideas and support initiatives that enhance employee engagement and organizational culture
• Plan, coordinate, and execute internal and external events, including community events, employee events, and marketing activations
• Manage event logistics, including venues, vendors, timelines, materials, and budgets
• Coordinate event promotion in partnership with the executive, HR, & marketing team, as well as,Community partners
• Ensure a high-quality, consistent brand experience across all events
• Track attendance, engagement, and event success metrics
• Represent the organization at community events and networking opportunities
• Assist with internal communications and culture-building activities
• Coordinate logistics for internal programs such as recognition events, trainings, and onboarding support
• Regular and predictable attendance is an essential function of this position.
• Performs miscellaneous job-related duties as assigned.

Your Success Factors:

• Strong project management and organizational skills with the ability to coordinate multiple events, timelines, and priorities simultaneously
• Excellent interpersonal and relationship-building skills, with the ability to engage effectively with employees, leadership, vendors, and community partners
• Effective written and verbal communication skills, including the ability to create clear, engaging messaging for diverse audiences
• High attention to detail with a focus on accuracy in event logistics, HR processes, and communications
• Ability to think proactively and problem-solve in a fast-paced, dynamic environment
• Strong customer-service mindset with a focus on delivering positive employee and community experiences
• Ability to collaborate cross-functionally with marketing, HR, and leadership teams
• Adaptability and flexibility to support a variety of responsibilities, including events, employeeengagement, and executive coordination
• Creative thinking and ability to contribute ideas that enhance events, engagement, and brand presence
• Ability to work independently while managing competing priorities and deadlines