Clinical Education Coordinator- AZ- Physician Assistant Program (Part Time)

The Clinical Education Coordinator is responsible for all communications and coordination between the involved medical facilities (offices, clinics, and hospitals), preceptors, assigned students, and the Physician Assistant Program in rotation-related issues; including but not limited to preceptor/site recruitment, scheduling, training compliance, credentialing, and affiliation agreements. The position works as a team with other Clinical Education Coordinators, faculty, and staff to ensure efficient coordination and support. It reports to the Program Director.

Essential Duties and Responsibilities

• PA Program /Clinical Education Department Support
  • Process all student rotations in assigned region(s), or specialty.
  • Work with COEE Department to facilitate/maintain affiliation agreements, preceptor teaching agreements, and other contractual agreements needed at rotation sites.
  • Attend regularly scheduled Clinical Education Coordinator meetings.
  • Provide assistance and coverage to other Clinical Education Coordinators for temporary workload increases and vacation periods.
  • Administer facility and hospital paperwork; track compliance of student requirements for each site
  • Serve as the point of contact for rotation sites and students in regard to rotation credentialing
  • Assist in compiling preceptor and credentialing files.
  • Take department meeting or clinical year meeting minutes as requested
  • Upload affiliation agreements as needed to accreditation portal.
  • Prepare and submit preceptor invoices for payment following each rotation.
• Specialty or Region-Specific Support
  • Secure/assign office/clinic rotations at the direction of the Director of Clinical Education.
  • Meet regularly with the Director of Clinical Education and Clinical Education Coordinators at Clinical Year Committee meetings and clinical year retreats to receive ongoing direction with regard to rotation needs, scheduling guidelines, and to provide status of rotations or preceptor issues
• Hospital / Clinic / Office Support
  • Develop and audit hospital, clinic, and office rotation rosters for accuracy each rotation block
  • Generate and distribute monthly rotation paperwork for hospital/clinic specific applications, i.e., HIPPA documentation, OSHA documentation, criminal background checks, N95 mask fitting, immunizations, and drug screen reports on a timely basis
  • Serve as a point of contact for student questions, concerns while on rotation at a particular facility

• Process Review
  • Work with Program Director, Director of Clinical Education, Clinical Coordinators, Clinical Education Coordinators and the Information Technology Department, when appropriate, to identify more efficient systems to process and evaluate workload, including RMS (Rotation Management System)
• Other duties as assigned

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individual should be detail-oriented, anticipatory, proactive, and solution-driven. Education and/or Experience High school diploma or GED required. A one-year certificate from college or technical school and/or bachelor’s degree is highly desired. Must have a minimum of 5-7 years of administrative support experience required. The ability to build positive rapport with many groups of internal and external stakeholders is required to be successful in this position. Experience working in a team and customer service-oriented environment. Excellent written and verbal communication skills. Computer Skills Computer proficiency in MS Office (Word, Excel, Power Point, Outlook). Canvas Learning Management Platform and prior knowledge of RMS database management experience preferred.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally required to stand, walk, use hands to handle or feel and reach with hands and arms. The employee is frequently required to sit, talk and hear. The employee must occasionally lift and /or move up to ten pounds.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulation. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.