Full Job Description
Position Information
Position Title
Department Assistant ~ Physician Assistant
Position Type
Staff
Requisition Number
21312
Department
Physician Assistant
Title of Supervisor
Physician Assistant Program Director & Chair
Full-time/ Part-time
Full-time
Work Hours per Week
35
Weeks Per Year
52
Months Per Year:
12
Work Days
M-F
Work Hours
9:00 am – 4:30 pm
End Date (required for Temporary, Per Diem, Independent Contractor/Agency):
Salary Range
$19.00 – $21.00 per hour
Hours and Months
35 hours per week 12 months per year
Exemption Status
Non-Exempt
Staff Job Description
Job Description Summary
The Department Assistant ~ Physician Assistant is a full-time, 12 month position, that provides administrative support for the Physician Assistant Program.
Essential Functions
Provide administrative support to faculty, staff and students within the Physician Assistant Program including but not limited to
- Process academic forms
- Schedule program, faculty, advisory boards and committee meetings
- Arrange hospitality
- Document meeting minutes
- Serve as the main point of contact for the program
- Assist in planning and execution of special events organized by the PA program
- Assist with onboarding of new faculty and staff
- Maintain current student files and program rosters
- Utilize and/or update computer information systems used in clinical education for rotation scheduling, health clearance, site requirements, etc.
- Assist in organizing student orientation, including communicating timely information about scheduling and other important requirements, events, updates, etc.
- Assist with planning and execution of in-person intensives/call backs
- Maintain databases including but not limited to, alumni, preceptor, clinical sites, adjunct faculty and guest lecturers
- Compile and organize student admissions files
- Coordinate and schedule all student interviews for entrance into the PA program and other-related tasks
- Serve as the central point of contact for fiscal transactions and budget reporting, including maintaining and reconciling monthly reports and procurement monthly statements and preparing year-end transactions to close out fiscal year reports
- Coordinate and process financial transactions (procurement card purchases, Invoice Payment Forms, Requisitions etc.) for office/other program supplies etc. for faculty and staff
- Manage faculty travel, reconcile and prepare travel expense reports for faculty
- Process and track Human Resources paperwork (i.e. hiring and contract processing, payment administration) related to guest lecturers and adjunct faculty members as needed
- Other duties as assigned
Required Education, Experience, Technology Applications and Skills
- Associates Degree with at least 3 years of administrative experience
- Effective communication and collaboration skills
- Ability to perform duties autonomously with minimal supervision
- Strong computer skills
- Ability to manage and prioritize multiple tasks, and successfully meet deadlines
Preferred Education, Experience, Technology Applications and Skills
- Experience in higher education or an active academic setting is preferred
Supervisory Responsibilities
- May oversee student workers or graduate assistants
Physical Requirements
- Prolonged periods of sitting, extensive computer use, and occasional lifting or moving of light objects
Equipment to be used
- Google suite
- Microsoft Office
- PC Desktop and Laptops – various models
- Printers & copiers – various models
- Standard office equipment
- Zoom
Posting Detail Information
Posting Date
10/08/2024
Closing Date
10/25/2024
EEO Statement
Nazareth University is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage candidates from all backgrounds to apply.
Special Instructions to Applicants
Quick Link
https://jobs.naz.edu/postings/4013