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Full Job Description

Administrative Assistant I – Physician Assistant Studies

Wayne State University is searching for an experienced Administrative Assistant I – Physician Assistant Studies at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

POSITION PURPOSE Provide assistance to professional, administrative and management personnel in a staff capacity coordinating personnel, financial and administrative activities for a department, School, College, Division or Center/Institute of the University in order to support established operational goals, objectives and services. Work activities require the application of specialized skills which can be acquired through a combination of job related training and on-the-job experience.

ESSENTIAL JOB FUNCTIONS

  • Provide assistance to professional, administrative and management personnel in the planning, development and administration of unit operating budget. Reconcile various detailed general, restricted, designated and auxiliary accounts; monitor status of revenues and expenditures. Prepare related statistical reports, analyses and summaries on budget activities.
  • Coordinate the collection, preparation and processing of non-academic and academic personnel and payroll actions; establish and monitor related recordkeeping system; interpret and apply internal operating procedures, University policies and contractual agreements accordingly. May possess signatory authority on selected forms and documents.
  • Supervise non-exempt full-time clerical/technical, part-time temporary student, college work study and technician support staff. Interview and recommend employment, discipline and evaluation of full-time and temporary support staff; conduct orientation and training programs. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels.
  • Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate University personnel to obtain information and resolve problems.

– Serve as an information source to faculty, staff, students and the general public; answer questions, provide information and resolve routine problems regarding operations and services. May represent unit/or supervisor to other University areas and outside professional groups and organizations in order to obtain and exchange information. – Participate in and coordinate the preparation and completion of special projects and studies and collect and gather statistical data for reporting purposes. Prepare reports which include conclusions and recommendations for solution to administrative problems. – Perform related work as assigned.

Unique duties:

The Administrative Assistant will: – Develop and implement streamline computer-based process for collection of assessment date for analysis and reporting purposes. – Assemble and maintain computer-based files pertaining to assessment data required for maintenance of accreditation. – Execute secure and effective data collection. – Maintain computer-bases databases for clinical rotation placement of students. – Maintain the integrity of data that contains personal identifiable information. – Interpret and apply internal operating procedures, University policies and contractual agreements accordingly. May possess signatory authority on selected forms and documents. – Supervise non-exempt full-time clerical/technical, part-time temporary student, college work study and technician support staff. Interview and recommend employment, discipline and evaluation of full-time and temporary support staff; conduct orientation and training programs. – Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate University personnel to obtain information and resolve problems. – Serve as an information source to faculty, staff, students and the general public; answer questions, provide information and resolve routine problems regarding operations and services. May represent unit/or supervisor to other University areas and outside professional groups and organizations to obtain and exchange information. – Participate in and coordinate the preparation and completion of special projects and studies and collect and gather statistical data for reporting purposes. Prepare reports which include conclusions and recommendations for solution to administrative problems.

Qualifications:

  • Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred.
  • Some knowledge of and experience with University academic and/or non-academic personnel processing procedures and practices.
  • Some knowledge of accounting principles and bookkeeping procedures and applications.
  • Ability to communicate effectively with others.
  • Ability to work under pressure and meet established deadlines.
  • Some supervisory experience preferred.
  • Typically, incumbents have held lower level clerical and/or secretarial support positions.

Preferred qualifications:

The highly successful candidate may also meet the following qualifications: – Experience with working with databases, data coordinating, or data handling. – Proficient in Microsoft Excel. – Proficient and comfortable in learning new computer-based software systems. – Great attention to detail. – Sense of ownership and pride in your performance and impact on program’s success. – Highly motivated and innovative individual Physician Assistant Studies Program The WSU PAS program is one of 9 health professional education programs in the Health Sciences Department of the Eugene Applebaum College of Pharmacy and Health Sciences. Since the program’s inception in 1996, we have grown into an established urban-based education and training program, focused on the development of highly competent and deeply committed physician assistants. This is implemented through a 24-month long curriculum which emphasizes the practical and policy issues of: health promotion and disease prevention; primary care delivery in inner city and urban medically underserved areas, and the delivery of care to populations with special needs. The program has maintained an excellent first-time pass rates on the PANCE.

School/College/Division:

H18 – Pharmacy & Health Science

Primary department:

H1920 – Physician Assistant Studies

Employment type:

  • Regular Employee
  • Job type: Fractional Time
  • Job category: Staff/Administrative

Funding/salary information:

  • Compensation type: Annual Salary
  • Hourly rate:
  • Salary minimum: $21,855.50
  • Salary hire maximum: $26,224.50

Working conditions:

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Job openings:

  • Number of openings: 1
  • Reposted position: No
  • Reposted reason: None (New Requisition)
  • Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.